2016 AGM reports

Reports from the 2016 Annual General Meeting of the Australasian Telehealth Society

2 November 2016       Auckland, New Zealand

Australasian Telehealth Society AGM     Secretary’s Report

Victoria Wade       2nd November 2016

2016 has been a busy year for the ATHS committee, with most of the executive taking up new roles. I moved from Vice-President to Secretary, and it is with regret that am letting you know that I am stepping down after 8 years of involvement with ATHS. I wish to thank everyone on the committee and particularly Kath McIntyre who has provided very effective marketing and membership services to the committee.

Some particular features of the past year have been:

New Website

The old website had well passed its use-by date, and we were ably assisted by Kath and Argon design to develop a new site, which was launched two months ago. We have updated the resources section, and made it easier for members to navigate.

This Week in Telehealth (TWIT)

The TWIT newsletter continues to be published approximately every 3 weeks, and maintains a high opening rate, indicating that people go on from receiving it to reading it.

International Society for Telemedicine & eHealth

ATHS is a member of ISfTeH, and disseminates information from them through the TWIT and our website. Our long-standing representative to ISfTeH, Prof Anthony Maeder, stood down from this position during the past year and we wish to thank him for this service.

Membership

495 Individual members

632 This Week in Telehealth newsletter list ( includes 495 ATHS members )  

17 Corporate Members

 Social Media

90 likes on Facebook

112 Twitter followers and 242 tweets

115 Linked In followers and growing

 

Treasurer’s report (Michelle McGuirk)

ATHS has a NAB Community Fee Saver Account and a ‘Cash Maximizer’ Account, which are used jointly.  The Community Saver Account is used to manage cash flow, and has no transaction costs but accrues no interest.  The Cash Maximizer account accrues interest, but does not allow transactions without accruing costs.  Income and expenditure are paid through the Community Fee Saver Account, and moved to and from the Cash Maximizer or Term Deposit accounts as required. These accounts are treated as one in the subsequent report.

ATHS uses on-line membership renewals, managed through a PayPal account.  Funds held in this account incur a 2.5% levy and the balance is moved to the NAB Community Saver Account at appropriate intervals.

ATHS has two Term Deposit Accounts, rolled over on a 6 month cycle to maximize interest whilst allowing access for strategic activities.  In April 2016, there was a cash shortage for outgoing expenses and limited income, subsequently one Term Deposit (Term Deposit #2 Account 5361) was debited $7,000. This reduced the income for the Term Deposit by -$25.17 over the 6 month term.

ATHS Executive Committee will conduct a Financial Audit for the 14/15 and 15/16 financial years. There is also consideration to purchasing (subscribing) to online accounting software. This would be a minimum expense of $300 p/a if endorsed and purchased.

Report on Financial Year 2015-2016

Balance Brought Forward 14/15  Financial Year  
Community Fee Saver Account $2,674
Cash Maximiser Account $7,902 $10,576  
PayPal Balance $1,743  
Cash Balance 30 June 2015     $13,319
Investments
Term Deposit (5602) #1 $33,256 $33,256  
             Interest as at 30 June 2015 $833  
Term Deposit (5361) #2   $30,938 $30,938  
             Interest as at 30 June 2015 $544
Investment balance 30 June 2015     $64,194
            Total Interest earned $1,377    
Total assets at 30 June 2015     $76,513
       

 

Assets 15/16  Financial Year
Community Fee Saver Account B/F $2,674  
Income
–          Transferred from PayPal

–          (62 members, 1 Corporate member)

$4,227.05
–          Direct transfer corporate $500
–          Transfer for Term Deposit #2 $7,000
–          Transfer from CMA $8,679  
Credit Subtotal $20,407  
Expenses
–          Secretariat $13,318  
–          Domain hosting $126  
–          Web page $2,574  
–          ISfTeH $301  
–          Expenses associated STF15 $1557  
–          Expenses associated STF15 (Travel) $748  
–          Transfer to CMA $1,000  
Debit Subtotal $19,624
Community Fee Saver Balance $3,456

 

Cash Maximiser Account B/F $8,902.64  
–          Transfers to CFS account   $8,679  
Balance Cash Maximiser Account   $222
PayPal balance   $972
Credit Note SFT15   $13,046
Cash Balance 30 June 2016     $17,696
Investments
Term Deposit (5602) #1 $34,677  
–          Interest August 15 TBA
–          Interest 3 March 16 $402.00
Term Deposit (5361) #2 $24,305  
–          Interest August 15 TBA
–          Interest 27 Feb 16 $367.00
Withdrawal to CFS account (8 April 16)   -$7,000
Investment Balance 30 June 2016   $58,982
Total assets at 30 June 2016   $76,678

 

Financial Statement from 1 July to 20 October for Annual General Meeting

Assets as at 20 October 2016
Community Fee Saver Account B/F $3,456

 

Income
–          SFT15 Credit Note $13,046
–          Transfer from PayPal $2,500    
Credits Subtotal   $15,546    
Expenses
–          Secretariat $4,975    
–          Web design $2,310    
Debit Subtotal $7,285    
Community Fee Saver Balance $11,717  
Cash Maximiser Account Balance (nil transactions) $222  
PayPal balance $170  
Cash Balance 20 October 16     $12,109
Investments
Term Deposit (5602) #1 $35,088  
     Interest as at 3 Sept. 16            $411
Maturity at 3 March. 17 (2.35%) $374
Term Deposit (5361) #2 $24,583  
    Interest as at 27 August 16 $278
     Maturity at 27 Feb 17. (2.35%) $291
Investment Balance 20 October 2106 $689   $59,393
Total Assets at 20 October 2016   $71,502

 

Activity statements are available on request.

Prepared by Michelle McGuirk (Honorary Treasurer ATHS)

20 October 2016